Job Vacancy: Sales Admin Assistant

Contract Type: Maternity Cover – 12 months


JOB SUMMARY
To provide general administrative support across the department in a timely and effective manor.

KEY DUTIES
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Co-ordinate incoming calls to the correct recipients

General Admin
Complete the below tasks daily / as required –

Daily Staff attendance sheet

Preparation of public areas and meeting rooms

Greeting guests meeting the sales/marketing/R&D teams

Input sales orders and provide acknowledgements to the sales team members

Filing of sales orders and invoices

Organise Staff events

Purchasing of staff and guest refreshments

Purchasing of stationary

Liaise with carriers regarding import and export goods

SWAG shipping assistance as required

Organise TNT/UPS shipments

Process any post and leave with the reception area for daily collection

Travel
Manage all aspects of International travel including but not limited to :

Flight and Hotel bookings, Car Hire and parking, Taxi Booking, Passport and VISA applications.

Maintain a travel log of all activities and secure the most cost effective methods of travel.

QUALIFICATIONS
Educated to A level or equivalent level of experience

EXPERIENCE
Used to working in a fast paced, changing environment.

Good knowledge of standard Microsoft Office software, including Word, Excel & PowerPoint.

Self-sufficient, well organised individual

Previous experience of working in an administrative role

ATTRIBUTES
Collaborative team worker with good interpersonal skills

Ability to work on own initiative and to deadlines.

Attention to detail

Enthusiastic and upbeat

Good level of common sense and professional work ethic

Creative and willing to ‘have a go’ at new things

Astute with sensitive information

DISPOSITION
Highly organised, confident communicator.

OTHER REQUIREMENTS
Clean Driving Licence

 


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